Tasks That Support Village Opeartions
Training is provided for each of the following tasks.
Calendar Team
Adding and updating calendar events to REV's website.
Circle of Representatives (COR)
Representing REV in monthlly COR meetings and reporting to REV's Governing Coucil. COR is the forum where Villages and the Villages NW Board, come together with the goal of open discussion, collaboration, and sharing ideas in support of a shared mission.
Community Resource Team
REV has a web page that displays information about local resources. Volunteers develop, and maintian the list, periodically test links and information acuracy and update as needed.
Finance & Budget Team
The finance and budget team is responsible for:
- Read and adhere to VillagesNW financial policies and procedures
- Update Rivers East Village finance procedures as needed
- Process village deposits
- Process reimbursement requests
- Review monthly fiancial reports provided by VNW for accuracy
- Provide monthly financial reports to the REV governing council
- Prepare an annual budget for approval by the governing council
- Attend VNW Finance Affinity Meetings and trainings
Fundraising/Development Team
This team is responsible for the following:
- Attend periodic VillagesNW Fundraising/development Affinity Meetings
- Identify and research fundraising and grant opportunities
- Gain governing council and VillagesNW approval to launch fundraising projects
- Coordinate fundraising events and grant proposals with REV events and workshops team
Governing Council
Village Governing Council members are elected for two-year terms by village members at the annual member meeting. The Governing Council is responsible for the direction and guidance of village operations and may delegate the responsibility of day-to-day operations to volunteers, staff, and committees. The Governing Council shall have up to 12 maximum members, but no fewer than 5 members. In addition, one individual chosen by the Villages NW Board of Directors, andl serve as the liaison for the Village and a voting member of the Governing Council.
Marketing & Outreach Team
This team is works to develop consistent REV messaging, make presentations to public and private organizations.
- Social media updates: Facebook, Nextdoor, Thelma's List
- Coordinate local advertising and newspaper articles
- Materials Design - printed and electronic outreach materials
- Attend VillagesNW Marketing Affinity Meetings
- Schedule and conduct Village community presentations
- Identify opportunities to deliver REV Marketing messages to target audiences
- Booths & Tabling - coordination, setup, and staffing
Membership Team
Membership team tasks include:
- Respond to membership inquiries
- Interview and inform prospective members
- Manage member nrollments, and renewals
- Privude initial oreientation and training
- Conducit periodic surveys to identify program improvements and enhancement
- Coordinate and annula members meeting
- Attend Membership Affinity Meetings
Newsletter Team
REV's newsletter is produced monthly and delivered to village members, volunteers, and others in the community interested in following our work.
- Edit and produce a monthly newsletter
- Solicit articles from Villagers
- Print and mail newsletters to villagers that do not use email
Occasional Village Support
This team helps with short-term projects such as special gift deliveries, tabling at events, creating decorations, and greeting guests at events. event setup and take down, and more.
Office Team
The office team manages REV's virtual office from their personal internet connected devices. REV's offical office hours are (Mon - Fri 10:00 - 2:00). This team works together to support office tasks. General office duties include:
- Monitor and respond to or forward phone and email messages recieved in REV's main Email address.
- Accept and manage member Service Requests in Helpful Village
Proof Readers
Proofread written content for newsletters, marketing materials, website, newspaper articles, and more.
Recycling Team
The team coordinats recycling events where volunteers pick up materials and deliver them to recycling centers for villagers.
Soical Events & ProgramsTeam
This team works to develope, manage and promote village social events and programs.
Sunshine Team
This committee brings a little sunshine to the lives of our villagers.
- Sends birthdays to village newsletter
- Makes calls to villagers who might need cheering due to illness, or loss of friends, family, and pets
- Encourages villager connections and participation in events
Technology Team
This team supports REV technology needs.
- Attend Helpful Village affinity meetings
- Maintain Google Account services: Voice, Domain, Drive, Gmail, Docs
- Provide training to REV Team members on Google apps
- Manage and maintain Helpful Village website/database
- Provide Helpful Village training to REV Team members
Transportation Team
This team develops and supports volunteer drivers.
- Attend periodic transportation affinity meetings & report to the Governing Council
- Coordinate training and vetting of new volunteer drivers
- Confirm driver auto insurance is in place and follow up on NSC and drivers license renewals
- Arrange or conduct ride along with tests and vehicle inspections
- Coordinate periodic meetings for drivers
- Update and maintain driver information in Helpful Village and Google Drive
Volunteer Coordination Team
This team is responsible for the following:
- Attend Volunteer Affinity Meetings
- Volunteer recruitment
- New volunteer vetting and enrollment
- Hold periodic volunteer meetings
- Develop and update volunteer basic training
- Develop and conduct volunteer surveys to identify program improvements
- Track volunteer hours
- Provide task-specific training to team members
- Support volunteers as needed